Infocare Step-by-Step | October & November 2021 | Auckland, Parts of the Waikato, and Northland

15th November 2021 by Infocare Solutions

Ministry of Education Pānui dated 11 November 2021 – Auckland, Parts of the Waikato, and Northland Regions only – How to in Infocare


November 2021 (Auckland, Parts of Waikato, and Upper Northland Only)

As per the pānui from the Ministry of Education dated 11/11/2021, take the actions below for the dates 01/11/2021 – 30/11/2021 inclusive.

NB: If you make changes to the Centre Calendar and Child Daily Sign in Sheets that have already been marked, you will need to “Modify” these again to pick up the exemption. We recommend that where at all possible, you proactively update your Centre Calendar for what you believe will happen for your service each day.


October 2021 (Auckland, Parts of Waikato, and Northland Only)

If you have not actioned this yet, here is a summary of what services need to do in Infocare to apply the EC12 exemption for all permanently enrolled children:

– Auckland for the period 01/10/2021 – 31/10/2021
– Parts of the Waikato for the period of *01/10/2021 – 31/10/2021 (please keep up-to-date with the Ministry Pānui for any changes to this).
– Northland for the period of 08/10/2021 – 31/10/2021 (please keep up-to-date with the Ministry Pānui for any changes to this).
*Date was originally 03/10/2021 which was revised and updated by the Ministry on the Pānui dated 11/11/2021.

NB: if you make changes to the Centre Calendar and Child Daily Sign in Sheets that have already been marked, you will need to “Modify” these again to pick up the exemption. We recommend that where at all possible, you proactively update your Centre Calendar for what you believe will happen for your service each day.

 

If your service does not operate under Alert Level 3:
Update your Centre Calendar, to:

1- Emergency Closure – if it is not possible for you to open at Alert Level 3, please see the Ministry’s pānui for these situations.
2- Service Closed – if your service opts to not operate under Alert Level 3.

NB: If you are not charging fees, you can opt to:
1. Remove the tick from the “Charge” box in the Centre Calendar for each day applicable – this will charge fees at the rate applicable for that number of days; or
2. Remove the tick from the “Charge” box on the sign in sheets each day for children you do not wish to charge fees for – this will charge fees on a pro rata basis.

NB:
 If Emergency Closure has been selected, create daily Sign In Sheets, and mark all children as absent.

 

If your service does operate in October/Alert Level 3:

1- Select either

a. “Emergency Closure” – if your service is not able to open or
b. “EC12 Service Open – with attendances”.

2- Create Child Daily Sign in Sheets and mark children’s actual attendances/absences.

a. You may wish to remove the tick from the “Charge” box on the sign in sheets if you do not wish to charge fees for some children.

3- Create Staff Daily Timesheets and mark staff’s actual worked activities each day, if your service is open (or if you use Infocare for your payroll).

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Here is a summary of what you need to do in Infocare from September through to October (Auckland, parts of the Waikato, and Northland Regions).
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